What should a graphic designer invoice include?
Describe the design work, quantities or project milestones, rates, revisions or additional services where relevant, applicable GST details, total amount, and payment terms.
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What to know about invoice template graphic designer India
Should design revisions be mentioned on an invoice?
Yes, when revisions are separately billable. Clear line items reduce disputes about what is included in the project fee.
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Freelancer Invoicing Guide
Templates, invoice formats and practical workflows for service professionals in India.
Graphic designer invoice workflow
Required fields, GST details and payment terms. Start with the profession-specific context on this page.
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🎨 For Designers · Free Template
Invoice Template for Graphic Designers in India (Free, GST-Ready)
A complete invoice template designed for Indian graphic designers — with the right SAC code, GST fields, payment terms, and revision policy language.
📖 6 min read·By InvoicePilot Team
Create your design invoice in 60 seconds
GST-ready, PDF download, email to client — free forever.
Sample invoice for a graphic designer
Here's what a professional GST invoice looks like for a freelance designer in India:
Priya Design Studio
12, Koramangala, Bangalore — 560034, Karnataka
GSTIN: 29XXXXX1234X1Z5
priya@priyadesigns.in · +91 98000 00000
SAC: 998392 (Graphic Design Services)
TAX INVOICE
INV-2026-012
Date: 09/03/2026
Due: 23/03/2026
Bill To
Startup XYZ Pvt. Ltd.
404, Powai, Mumbai — 400076, Maharashtra
Place of Supply: Maharashtra (27) — IGST applies
| Description | SAC | Qty | Rate | Amount |
|---|---|---|---|---|
| Brand Identity Design (Logo + Style Guide) | 998392 | 1 | ₹35,000 | ₹35,000 |
| Social Media Template Pack (10 templates) | 998392 | 1 | ₹8,000 | ₹8,000 |
Subtotal₹43,000
IGST @ 18%₹7,740
Total₹50,740
Payment terms: 50% advance paid. Balance ₹25,370 due within 14 days of delivery. · Bank: HDFC Bank · A/C: XXXXXXXX1234 · IFSC: HDFC0001234
SAC code & GST for graphic designers
Your SAC code: 998392
This covers: Graphic design, logo design, brand identity, UI design, illustration, motion graphics, and all visual communication services. GST rate: 18%.
Use CGST 9% + SGST 9% for clients in the same state as you. Use IGST 18% for clients in a different state. For international clients (Upwork, Fiverr, direct foreign clients) — 0% GST, file a LUT annually.
Common invoice line items for designers
| Service | Billing Unit | Typical Range (India) |
|---|---|---|
| Logo design | Per project | ₹5,000 – ₹50,000 |
| Brand identity package | Per project | ₹15,000 – ₹1,50,000 |
| UI/UX design (per screen) | Per screen | ₹2,000 – ₹8,000 |
| Social media creatives | Per month | ₹5,000 – ₹25,000 |
| Print design (brochure/flyer) | Per design | ₹2,500 – ₹15,000 |
| Website design (wireframes) | Per project | ₹20,000 – ₹80,000 |
| Illustration | Per piece | ₹3,000 – ₹30,000 |
| Motion graphics / animation | Per video | ₹10,000 – ₹75,000 |
5 invoice tips every freelance designer should follow
1
Always take 50% advance
For projects above ₹10,000, always take 50% upfront. Mention it on the invoice as "Advance received: ₹X" and show only the balance due.
2
Specify revision rounds
Add a note: "This invoice covers 2 revision rounds. Additional revisions billed at ₹X/hour." Prevents scope creep and awkward conversations.
3
Include file delivery terms
Mention what you'll deliver: "Final files delivered upon receipt of full payment — editable source files, print-ready PDF, web-optimised PNG."
4
Add late payment interest
Add a note: "Late payments attract 2% interest per month after the due date." Many designers skip this — don't.
5
Send the invoice the same day you deliver
Clients pay fastest when the delivery is fresh in their mind. Send your invoice within hours of delivering the final files — not days later.
Frequently asked questions
What SAC code do graphic designers use on their invoice?
Graphic design services generally fall under SAC 998392 (specialized design services). Use this code consistently across your invoices for accurate GST return filing.
How many rounds of revisions should a design invoice cover?
Most freelance designers include 2-3 rounds of revisions in the base price and charge separately for additional rounds — stating this clearly on the invoice or the accompanying quote helps prevent scope creep disputes later.
Should I invoice per project or per deliverable for design work?
Per project is common for a defined scope like a logo or brand package; per deliverable (e.g. per screen for UI/UX, per creative for social media) works better for ongoing or open-ended design engagements where scope varies month to month.
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